John Pye & Sons Privacy Policy for use of John Pye Datarooms
What we collect
We collect personal data about you to help us to manage our relationship with you.
The types of data we collect and process can vary, it may include:
- Name, business and contact details
We collect data:
- Directly from you, for example from our business contacts (e.g within our CRM system), when you request for information, register for a John Pye Datarooms account, or when you email us
- Indirectly through our interactions with you
How we use your personal data and legal basis for processing
We process your personal data on the following legal bases for the following purposes:
| Purpose | Lawful Basis |
| To set up your account giving access to John Pye Datarooms which enables us to process and manage our interaction with you to provide business/asset acquisition opportunities | |
| To enable us to contact you about potential business/asset acquisition opportunities that may be of interest to you or to respond to your enquiries | We have a legitimate interest in using your data for these purposes, as it helps us to manage our relationship with you to run our business and to safeguard our rights as a business. |
| To administer, support, improve and develop our services generally and to enforce our legal rights. | |
| To comply with any requirement of law, regulation or a professional body of which we are a member. | To comply with our legal, regulatory and professional obligations. |
Marketing
From time to time, we will send you information by email and call you about our products and services, and updates about our business, unless you have opted out.
We will send marketing communications to your email address unless you have opted out. We will give you the opportunity to opt out of receiving marketing communications from us when we first contact you. Also, you can change your marketing preferences at any time by clicking on the "unsubscribe link" in any of our marketing communications or by visiting your preference settings page.
Sharing and disclosing your personal data
We do not share or disclose any of your personal data without your consent, other than for the purposes specified in this notice or where there is a legal requirement. When we share data with others, we ensure contractual arrangements and security mechanisms are in place to protect the data and to comply with our data protection, confidentiality and security standards.
Your personal data may be shared with:
- Third parties including Disclosers, their Representatives and Target businesses relating to business/asset acquisition opportunities
- Third party organisations that provide applications/functionality, data processing or IT services to us for example, providers of data technology, cloud-based software as a service providers, data analysis, data back-up, security and storage services
Occasionally, we may also need to disclose your personal data in the following circumstances:
- Based on our legitimate interests, to third parties if we choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice
- To law enforcement officials, law courts and government and regulatory authorities: (a) if we believe disclosure is required by any applicable law, regulation or legal process; or (b) to protect and defend our rights, or the rights or safety of third parties, including to defend against legal claims based on our legitimate interests
- In exceptional circumstances, to third parties to protect your vital interests if you fell ill or suffered an injury at one of our events or on our premises
How long we keep your data?
We only ever retain personal data for as long as is necessary to fulfil the purposes that we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
Usually, we will keep information about you for a maximum of 6 years after the end of our relationship with you unless our legal obligations require otherwise, or we are required to remove such data for our records.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.